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The Board’s strategy on managing tax is to have within the Group:
The Group’s approach to tax strategy and risk is ultimately a decision for the Board, generally via delegated authority to the Chief Finance Officer. The day-to-day development and application of strategic and operational tax matters is implemented by the Director of Finance and the Group Tax Manager with the support of the Group Tax team and managers within the business.
Broadly, all departments across the Group consult with Group Tax in relation to matters affecting taxation in reaching business decisions or in implementing changes to products, services and processes.
Group Tax keeps the Board informed of significant developments regarding tax legislation and proactively explores with the wider business those tax developments with the potential to have an impact on the business or its operations. Group Tax supplies appropriate technical advice and guidance to the business, procuring and managing external professional tax advice where appropriate.
The Group seeks to maintain a clear and properly informed understanding of its tax obligations by:
In order to meet the organisation’s tax compliance obligations Group Tax ensures that there are processes and procedures in place to prepare, review and submit tax returns in accordance with the legislation and respond to queries or investigations regarding those returns.
Tax procedure manuals are maintained which cover preparation of all computations and returns prepared by Group Tax. Documented procedures are also in place for other statutory returns and compliance work (mainly associated with members’ savings) where Group Tax provides technical advice to Customer Operations, undertakes reviews and submits data to HMRC.
Group Tax is responsible for managing timely submission of all statutory tax returns and interpretation of the relevant tax legislation regarding their content and format.
Group Tax provides ongoing advice to the business and undertakes tax planning where appropriate to support commercial activity and pursue business opportunities of the Group. Tax planning is only proposed when tax, accounting, regulatory and legal implications have been evaluated and found to be in accordance with the Code of Practice on Taxation for Banks which the Society adopted in November 2010 and re-adopted in November 2013.
Tax Planning will only be undertaken with the approval of the Chief Finance Officer, who will seek approval from the Board for tax planning of any significance. Where appropriate, tax advice is sought or confirmed by Group Tax with external advisers.
Operational risk reports are made by the Group Tax Manager every three months on the effectiveness of internal controls confirming that all specified risks have been managed within the team. Any failures or partial failures are highlighted and discussed.
Internal Audit also undertakes periodic reviews, report the findings and ensure that any deficiencies in processes are rectified.
A variety of controls are used to manage tax risk:
The Group seeks to maintain an open and professional working relationship with HMRC and is willing to co-operate with HMRC on any reasonable enquiry into any aspect of its activity that is relevant to its tax liabilities. The Group will approach its Customer Relationship Manager with regard to any significant areas of tax risk and will constructively discuss them in an open manner. The Group Tax Manager reports to the Board twice a year on the status of the Group’s tax position including relationship with HMRC, highlighting any specific tax risks under enquiry by HMRC.
All enquiries from HMRC and all correspondence and negotiations with HMRC are managed by the Group Tax Manager on behalf of the Board with support from management and external advisers as appropriate.
YBS Group Board
18 October 2017